The Camper Recruiter helps facilitate the attendance of campers in identified pediatric condition groups through outreach and awareness; collaboration with partners; production and distribution of applications and informational materials; communication with campers, parents and health professionals; and coordination with camp program and medical staff. The Camper Recruiter is the primary point of contact between Roundup River Ranch and the campers and their families when camp is not in session.
Identify and develop a network of partners to increase awareness to relevant diagnosis groups, with focus on greater Denver area.
Distribute camp materials and present additional resources and information to our partners that will support awareness and access to camp attendance opportunities
Collaborate with camp liaisons to develop and monitor effective camper recruitment strategies, in order to maximize outreach and ensure full sessions.
Identify additional clinics and medical facilities that will distribute information and resources to increase awareness for the recruitment of campers and medical volunteers, with a focus on greater Denver area.
Cultivate relationships with social workers, nurses, other health professionals, and schools with a focus on the greater Denver area.
Create, maintain and update the contact lists for referring hospitals and clinics
Develop and present informational sessions for camper families and referring medical professionals
Attend events to promote an increased awareness of camp, with a focus on Denver based events.
Collaborate with Camp based Camper Recruiter to update recruitment materials.
Communicate with health organizations and parent groups for inclusion of camp listings
This position manages highly confidential medical information and records. The highest level of confidentiality must always be maintained.
Collaborate with Camp based Camper Recruiter to update camper application.
Communicate with physicians, hospital representatives and camper families to expedite completion and compliance with application requirements in a timely manner.
Track applications and monitor progress through the camper application process; communicate with camper families regularly.
Communicate with camper families and medical partners to confirm or decline campers as appropriate
Transportation, Arrival and Departure
Assess, make recommendations for and coordinate all transportation needs for all sessions to include both ground and air transportation options and logistics.
Coordinate all logistics of remote camper check-in to include, space reservations, staffing and all supplies, procedures and protocols
Ensure camper arrival day check-in materials, including transportation and arrival time rosters and other pertinent arrival information, are ready for remote check in locations.
Confirm that designated summer staff chaperones and medical chaperones have the appropriate Alert Lists, emergency protocols, transportation policies and guardian contact information prior to transport.
Maintain communication with Children's Hospital Camp Liaison in Denver Communicate with camp leadership team about any issues that arise before, during or after camper transportation.
Be present at remote camper pick up/drop off locations to oversee all aspects of camper arrival and departure including transportation, greeting camper families, and serving as primary point of contact
Provide updated camper lists to Executive Camp Director, Nursing Director, and Medical Director in the event of last-minute cancellations or no shows.
Ensure all medications and luggage are returned to family upon arrival in Denver.
Maintain an effective camper database ensuring records and administrative notes are updated.
Build database reports needed including a report on final camper numbers and demographic data.
Train and support Denver based recruitment liaisons in use of database software and tools
Review and update camper application forms in conjunction with camp and medical teams and partner groups where applicable
Meet with partner groups as needed for end of season feedback and camp wrap-up
Camper Involvement and Retention
Coordinate all camper reunion RSVPs
Coordinate year-round opportunities for camper family outreach and touch points
Other duties asassigned
Passion for the Roundup River Ranch Mission
Bachelor's degree preferred
Previous experience working with children who have a serious illness and / or special needs
Advanced computer skills,including database management experience, are a requirement
Strong collaboration and team building skills
Well-developed communication skills
Evening and weekend work required
This is a full-time, year-round position with significant time demands during the camp season. This position is a remote working position that is Denver based. The position requires some flexibility in days worked and time of day worked to ensure supervision and coordination of camper arrival and departure days and to maintain open lines of communication and follow up during transportation of campers to and from camp. Some travel may be required.
For more information about Roundup River Ranch, apply online at www.RoundupRiverRanch.org. Please attach a resume and cover letter to your online application.
Additional Salary Information: Roundup River Ranch currently offers a competitive benefits package including competitive pay, 100% subsidized employee health, dental and vision insurance, a 403b program with an employer match, life insurance, a wellness reimbursement benefit, paid time off, paid public holidays, flexible work schedules and more!
Internal Number: 0001
About Roundup River Ranch
Roundup River Ranch offers free, medically supported camp experiences for children with serious illnesses and their families. At our beautiful Colorado ranch, we offer our campers and their families the chance to enjoy the most extraordinarily ordinary joys of childhood. With full medical, physical and emotional support from healthcare professionals, trained staff and dedicated volunteers, campers and their families have the peace of mind to simply live in the moment and have fun.
We aren’t just a great place to have fun we’re an awesome place to get important work accomplished and have a rewarding career. Roundup River Ranch employs a diverse, talented, and enthusiastic team of individuals in a dynamic work environment. We are all passionate about our mission and collaborative in our approach to making it come alive.
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To improve the patient experience by providing health care providers; patients and their families; and others with information, education, networking opportunities, and related resources focused on best practices.