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Executive Assistant II - AdventHealth - Orlando
Location Address:608 E Altamonte Drive, Altamonte Springs, FL 32801
Top Reasons to work at AdventHealth - Orlando
Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando serves as the major tertiary facility for much of the Southeast, the Caribbean and South America
AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country
We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year
Work Hours/Shift: Monday – Friday 9am – 5pm
You Will Be Responsible For:
Demonstrates, through behavior, AdventHealth’s core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork
Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and AdventHealth in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.
Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
What You Will Need:
Two years’ minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role, OR
Two years of related business or other administrative experience
Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
AdventHealth Executive Secretary/Assistant clerical test
Associate degree in secretarial science or business, and two years’ executive office/secretarial work experience
Position level is based on reporting structure (see “Reports To” above, referenced below as “Leader”). Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
AdventHealth Greater Orlando (formerly Florida Hospital) is one of the largest faith-based health care providers in the United States. For 150 years, we have carried on a tradition of providing whole-person care that not only addresses patients' physical ailments, but also supports their emotional and spiritual well-being. We demonstrate the same level of compassion and care for our employees as well, doing all that we can to help them realize their full potential – both personally and professionally.
To improve the patient experience by providing health care providers; patients and their families; and others with information, education, networking opportunities, and related resources focused on best practices.