Associate Education and Compliance Coordinator - VICTR - VCC

This is a full-time/exempt term position lasting six months to one year.

JOB SUMMARY

Coordinates multiple education, training and compliance projects, and work activities (timelines, work plans, deliverables), and maintains alignment in these areas with strategic plan and vision. Partners with the leadership team to assess areas for improvement in clinical research practice and provides guidance and support in areas of education, training and compliance.

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/ .

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.

* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.

* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

* Magnet Recognition Program: Received our third consecutive Magnet designations.

* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

* Human Rights Campaign Healthcare Equality Index: 6 ^th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

KEY RESPONSIBILITIES:

• Effectively assists in planning, establishing and executing training programs according to regulatory guidance, laws and applicable policies in the research domain.
• Provides onboarding and ongoing training to all staff.
• Analyzes curricula to select the best methods to achieve desired performance and learning objectives.
• Develops, implements, and monitors quality assurance SOPs and standards.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

EDUCATION & TRAINING (NOVICE)

• Assist management team in planning and implementing orientation programs for new staff members on research processes by (1) incorporating relevant policy into the orientation processes, (2) developing systems/processes to help staff meet competency requirements, (3) ensuring staff is competent in the process of subject recruitment, study enrollment, and follow-up for subjects that participate in research trials, and (4) utilizing available technology and other creative instructional strategies in orientation and ongoing education.
• Coordinate and contribute to the preparation and delivery of training program content, instructional material, and format for delivery (in-service training, webinar, video, web, application help-text, etc.).
• Assist with planning, implementation, evaluation and revisions of staff training in accordance with regulatory and area/hospital policies and procedures.
• Identify educational needs based on audits and other information and conduct training as needed.
• Investigate and utilize available technology including web-based information in support of education/training programs.
• Assist the VCC Educator in utilizing rapid instructional design tools and processes as well as adult learning theory and experience.
• Advocate for staff education/development needs to the leadership team.

QUALITY ASSURANCE (NOVICE)

• Actively participate in clinical research practice SOP development and revision including planning and implementing educational programs for new/changing technology.

• Conduct formal and informal methods of evaluating program effectiveness including conducting learning assessments for individuals and groups.
• Participate in developing written procedures for implementing new/changing technology and processes.
• Audit investigator-initiated protocols and data, and present findings to leadership.
• Participate in continuous quality improvement analysis to ensure efficiency, compliance, and productivity to meet the highest standards possible. This includes training with staff development for on-site and off-site personnel as required.

• Maintain calendar and records for all training/professional development sessions. Assist with design and development of effective and engaging learning and educational training materials that include technologically innovative and instructionally sound deliverables to ensure effective and engaging learning, with occasional guidance.
• Identify and participate in professional development opportunities from external sources.

COMPLIANCE (NOVICE)

• Learn the research domain, regulatory guidance and laws, and applicable policies in order to effectively plan for, establish and execute training programs accordingly.
• Develop and coordinate mechanisms to assure compliance with human subject protection guidelines.
• Perform random, for-cause, and leadership-requested audits of research studies as appropriate to ensure compliance with applicable regulations and guidelines.
• Analyze data and prepare audit reports and summaries to present to leadership.
• Maintain a current knowledge of Federal, State, and VUMC laws, regulations, and guidelines governing human subject research.

COMMUNICATION (NOVICE)

• Communicate with internal and external customers without requiring support and instruction from others.
• Meet with leadership and customers to elicit training, education and compliance requirements and identify the relationship between them.
• Effectively communicate ideas and information to others, including non-technical audiences in writing, with numbers, verbally and/or visually.
• Share knowledge, ideas and information openly, effectively sell new ideas, and influence others.

Additional Information:

This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends. This position may also have the opportunity to work remotely.