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Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary

Coordinates the procurement of supplies, equipment, materials, and services for Northeast Georgia Health System. Is highly customer service oriented, confident and professional using processes that include; time management, spend analysis, problem solving (monitoring of backorders, substitutions, mis-shipment, invoicing errors) while promoting the organizations' core commitments and values. Proficient in Purchasing protocols, ERP Purchasing tools, GHX, ImageNow, and other technological systems and devices used within the Supply Chain field.

Minimum Job Qualifications

• Licensure or other certifications:

• Educational Requirements: High School Diploma or GED.

• Minimum Experience: Two (2) years in similar position (Buyer, Purchasing Agent, Customer Service Representative). Experience with purchasing within the Healthcare field is desirable.

• Other:

Preferred Job Qualifications

• Preferred Licensure or other certifications:

• Preferred Educational Requirements: Two (2) years college. Courses in Purchasing, Business, and Marketing.

• Preferred Experience: Customer Service, Requisitioning, and Purchasing experience.

• Other:

Job Specific and Unique Knowledge, Skills and Abilities

• Must have a working knowledge of automated purchasing and inventory control systems and functioned well as a Purchasing Buyer

• Computer Skills - ERP software, GHX, ImageNow, Outlook, and Microsoft Office Programs (Word, Excel, PowerPoint)

• Must be able to communicate effectively with vendors and hospital staff in carrying out Supply Chain functions

• Must have analytical and problem solving skills for use in daily and monthly report work

• Must have excellent customer service skills in a professional setting

• General understanding of contract terminology and meaning
  

Essential Tasks and Responsibilities

• Responsible for every phase in the life cycle of a Purchase Order ensuring that correct three way match can occur with Receiving and Accounts Payable; from initial request, transmission to vendor and any issues that may arise such as backorders, cancellations, substitutions, Unit of measure and pricing.

• Consciously strives for excellent customer service and assists departments with ordering to ensure high quality and efficiency of work.

• Assists departments in obtaining product availability and pricing from vendors as needed.

• Assists departments/staff in obtaining accurate pricing and order information for capital budget and service agreements.

• Creates requisitions, initiating operational departmental approval levels, of contracted spend.

• Assist departments in appropriate purchasing processes and helps communicate need for educational opportunities.

• Edits and approves requisitions according to departmental and Medical Center policies and procedures to assure proper information has been received from the requestor and purchasing procedure is accurate.

• Communicates with vendor/representative concerning purchase of supplies, equipment, and to obtain and analyze additional product information to assure proper delivery dates for patient care items or as needed dates are scheduled.

• Seeks out new and improved materials and to locate substitute product as needed which will reduce costs/provide savings to organization. Has the ability to analyze pricing contracts both GPO and local. Can prepare bid requests.

• Effectively uses purchasing tools for activities which include, but are not limited to, contracting detail and purchasing history.

• Monitors and works to resolve purchase order concerns in a timely manner; including but not limited to invoice price discrepancy, open orders, backordered and canceled orders.

• Communicates effectively with all appropriate parties for identifying substitute items and resolution of backordered items.

• Actively communicates with Supply Chain and customer department to resolve any discrepancies in the billing or receiving in goods and services

• Communicates with MMIS team for updates needed on item master file, including to but not limited to Unit of Measure, Pricing, Description, Vendor Reorder Number and Pricing Updates.

• Performs duties as assigned and willing to take on projects that reach outside of the normal scope of the job.

Physical Demands

• Weight Lifted: Up to 20 lbs, Frequently 31-65% of time

• Weight Carried: Up to 20 lbs, % Frequently 31-65% of time

• Vision: Heavy, Constantly 66-100% of time

• Kneeling/Stooping/Bending: Frequently 31-65%

• Standing/Walking: Frequently 31-65%

• Pushing/Pulling: Frequently 31-65%

• Intensity of Work: Frequently 31-65%

• Job Requires: Reading, Writing, Reasoning, Talking, Fingering

Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals.

NGHS: Opportunities start here.

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.